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Proposals are accepted and reviewed on a rolling basis throughout the calendar year. Click here to download our grant application. For all proposal submissions, we strongly request that you submit documents electronically. We require as much documentation as possible in this fashion.
If you do not receive an acknowledgment from us within 2 weeks, please contact our offices to verify your request submission was received.
Listed below are two sets of documents to complete your grant application. Set I MUST be submitted electronically to info@hfnj.org . Set II can be submitted either electronically or by mail.
Information on required Final Reports can be found here.
SET I
- Grant application and proposal
- Agency operating budget for the current fiscal year
- A current expense budget for the project or a relevant operating budget
- List of all sources of income for the project
- List of Board of Directors with affiliations
- Most recent Audited Financial Statement
- Most recent Form 990
- Copy of most recent IRS letter indicating tax-exempt status
- One paragraph resumes of key project staff
- Most recent annual report
Your proposal will not be considered as complete until all items in both Set I and Set II are submitted. Partial submissions that are not completed within 10 business days will be declined. The Healthcare Foundation uses a variation of the NY/NJ Common Application Form.
Grants are funded quarterly in March, June, September, and December. The grant application process takes a minimum of four months.
Electronic grant submissions are to be sent to info@hfnj.org. The subject line must read “Grant Application.”
- Supporting documents for grant applications may be mailed to: The Healthcare Foundation of NJ, 60 East Willow Street, 2nd Floor, Millburn NJ 07041
- Organizations outside of Essex, Morris or Union County, New Jersey
- Programs NOT related to health care
- Direct support of an individual’s healthcare needs
- Fundraising events or endowment campaigns
- Advertising campaigns
- Lobbying
- Scholarships
- Indirect or overhead costs are not automatically funded and must be justified as part of the proposed budget. Decisions on funding indirect costs will be made on a case-by-case basis.
Below is a list of 20 items required for
an application to be considered complete:
I. Cover Sheet and
Proposal Summary (items 1-2)
1. Cover sheet using revised New York/New Jersey Area Common Application Form found on this website.
2. Proposal Summary (One-half page, maximum) Summarize in a short paragraph the purpose of your agency and explain why your agency is requesting the grant, what outcomes you hope to achieve, and how you will spend the funds if a grant is made.
II. Narrative: Five pages maximum (items 3-9)
3. A brief one paragraph description of agency mission and history, the populations that your agency serves, geographic and socio-economic focus and significant current initiatives
4. A statement of primary purpose identifying the need or problem to be addressed by the specific grant
5. Specific project goals
6. Specific strategies and activities to be undertaken in pursuit of goals; should include length of project and staffing
7. Anticipated impact of the project including numbers served, specifics of the population to be served, geographic focus, and outcomes anticipated
8. An assessment and evaluation plan specific to the goals, impact and activities related to the proposal
9. Long term sustainability plan beyond requested HFNJ grant
III. Project Specific Supporting Materials (items 10-11)
10. A project specific budget identifying all associated costs, staff positions and percentages of time spent specific to the project, all project specific revenue realized and anticipated, the specific allocation of HFNJ grant funding and whether the costs associated with the project are recurring or not. HFNJ reserves the right to request additional budget information in order to properly evaluate your proposal.
11. One-paragraph resumes of key staff, including qualifications relevant to the specific request.
IV. Agency Specific Supporting Materials (items 12-19)
12. Your MOST RECENT AUDITED FINANCIAL STATEMENTS. This statement should reflect actual expenditures and funds received during your most recent fiscal year.
13. Your most recent FORM 990.
14. Unaudited financial statements if your audited statement is not completed for the most recent fiscal year.
15. Your agency’s operating budget for
the current fiscal year, including revenues and expenses
16. List of grant
support from other outside sources over the past three
years
17. A list of your Board of Directors, with their affiliations
18. A copy of your most recent IRS letter indicating your agency’s tax exempt status
19. Your most recent annual report/brochure, if applicable
20. No more than three examples of
recent articles about, or evaluations of, your organization
(optional)
The Foundation will continue to maintain
flexibility and undertake periodic review of its funding priorities within
the scope of its purpose.
